<aside> 💡 Note: This checklist provides a step-by-step guide to ensure a smooth implementation of the Skill Swap Workshops initiative. Adapt and expand upon it based on your organization's specific needs.

</aside>

1. Discovery Phase:

• [ ] Survey Creation:
  • [ ] Define survey objectives.
  • [ ] Draft questions to identify skills employees can teach.
  • [ ] Choose a survey platform (e.g., Google Forms, SurveyMonkey).
  • [ ] Test the survey internally before distribution.
• [ ] Survey Distribution:
  • [ ] Send out the survey to all employees.
  • [ ] Set a deadline for survey completion.
  • [ ] Send reminders before the survey closes.

2. Planning Phase:

• [ ] Workshop Calendar:
  • [ ] Analyze survey results to identify popular skills.
  • [ ] Decide on the frequency of workshops (e.g., monthly, quarterly).
  • [ ] Schedule workshops on a shared company calendar.
• [ ] Logistics:
  • [ ] Determine workshop format (virtual/in-person).
  • [ ] Decide on the duration of each workshop.
  • [ ] Choose suitable time slots based on employee availability.

3. Execution Phase:

• [ ] Resource Allocation:
  • [ ] List out materials/tools required for each workshop.
  • [ ] Allocate a budget for procuring resources.
  • [ ] Ensure timely availability of resources before each workshop.
• [ ] Promotion:
  • [ ] Design promotional materials (e.g., posters, digital banners).
  • [ ] Send out workshop invites to employees.
  • [ ] Use multiple channels for promotion (e.g., email, Slack, bulletin boards).

4. Post-Workshop Activities:

• [ ] Showcase Achievements:
  • [ ] Designate a space for displaying participants' work.
  • [ ] Promote the showcase through company channels.
• [ ] Feedback Collection:
  • [ ] Create a feedback form for participants.
  • [ ] Analyze feedback to identify areas of improvement.

5. Recognition:

• [ ] Acknowledgment:
  • [ ] Design certificates or tokens of appreciation.
  • [ ] Distribute them to trainers and participants post-workshop.

6. Addressing Challenges:

• [ ] Low Participation:
  • [ ] Organize teaser sessions or demos.
  • [ ] Highlight the benefits of participation.
  • [ ] Ensure sessions are engaging and interactive.
• [ ] Resource Constraints:
  • [ ] Prioritize workshops based on popularity and resource availability.
  • [ ] Seek partnerships or sponsorships if needed.